How to back up your data in 2024? 4 key strategies to prevent data loss 

What would you do if you lost all of your data? Have you ever thought about how much it would cost to recover the data? 

According to a 2022 study by IBM and Ponemon Institute, the global average data breach cost was a staggering $4.35 million, or approximately $164 per data record. However, the consequences do not only include huge financial costs but also huge downtime. Also, events like these can significantly harm companies’ reputations and decrease the number of opportunities for potential future growth.

A strong strategy for protecting your data in case ransomware or malware attacks occur will help you be better prepared even for the worst-case scenarios. 

What things could go wrong?

Different events lead to data loss:

  • Accidental deletion of data — even though most of us are usually very cautious not to delete our data, we sometimes delete it unintentionally, especially when we have a busy schedule 
  • Hardware failure — Sometimes even the highest quality of hardware can fail unexpectedly which can then lead to sudden data loss
  • Theft — One of the potential scenarios is that your laptop gets stolen
  • Unintentional overwrites — While editing documents, you may overwrite the original content 

Here are six key strategies on how to back up your data and fortify it against potential threats

Follow the 3-2-1 rule 

The easiest way to keep your data safe is by using the 3-2-1 rule. This means that you need to create 3 copies of your data where you would put two copies on two different forms of media, and create one copy offsite. One of them shoul be a master document, which includes the data you are working from, another backup on the external hard drive, and finally, the third backup via cloud service. On top of the 3-2-1 rule, there are a number of other strategies you can use to prevent your data loss safely and securely. 

Utilise the external hard drive 

There are a few ways you can back up your data using an external hard drive:

Leverage a third-party backup program — If you don’t want to use your computer’s built-in backup software, you can also use a third-party backup system which can be much more efficient.

Copy the files manually — Although the process of manually copying data can be quite time-consuming, sometimes it is much safer and a better option if you choose not to use backup software. 

Utilise your computer’s software — Many computers already have a built-in program that automatically saves files on external hardware. You just need to connect the external device to the computer and the software will do the rest. 

When buying external hardware make sure you buy the one that is compatible with your computer and fully focused on backing up your data and not daily use. 

Leverage Cloud storage 

One of the best and most convenient ways of safely storing and securing backup data is with the Cloud. You can store photos, files, and any data type on the cloud. Depending on the cloud provider, you will be allowed to use a certain amount of space on their service and pay monthly for their services. Again, depending on the provider, you may have the opportunity to use encryption services so that your data is fully secure when stored in the Cloud. From Dropbox and Google Cloud to Microsoft One Drive and iCloud, you can use different storage providers for your data and easily restore it if something goes wrong. Here are a few key benefits of using Cloud for data storage. It is: 

Secure and safer — The data you store in the cloud is protected from physical threats and encrypted. 

Easy to afford — Compared to the cost of maintaining storage infrastructure, using Cloud to back up your data is quite affordable.

Scalable — Cloud allows you to scale up the storage as your data grows.

Convenient — You can back up your data on the Cloud easily and from everywhere.

Use the best backup and recovery tools 

Finally, backup and recovery tools can help you protect and secure your data. They usually include functionalities such as full backups, granular recovery, data security, automated disaster recovery, backup storage flexibility, and differential backups. To be able to choose the right backup and recovery software, you need to consider its various capabilities including scalability and performance, data security and encryption, ease of implementation, and disaster recovery capabilities. Ultimatelly, you should think about which of these capabilities will help you solve the challenges you are facing and meet your business needs. 

Get ready for the unexpected with Recoverable 

Recoverable is the best-in-breed ML- and AI-powered backup and recovery platform that protects your critical cloud data with simple pricing, no hardware hassles, and high built-in security. The mission of Recoverable is clear: to provide reliable backup and recovery solutions that safeguard SaaS system data, ensuring the continuity, security, and profitability of their businesses. With an unwavering focus on simplicity, security, and effectiveness, Recoverable is an all-encompassing backup and recovery platform designed to mitigate the risks posed by data loss and malicious cyber threats.

Drawing from a collective experience of over 60 years in MSPs and corporate IT environments, the team behind Recoverable understands the critical importance of resilient data management practices. A well-backed-up company is inherently more resilient and capable of solving unforeseen challenges without disruption. The Recoverable’s purpose is to maintain full and seamless protection of worldwide organisations.

By streamlining backup processes and fortifying security measures, the tool aims to alleviate the complexities associated with data protection, thereby saving valuable time, resources, and peace of mind. 

Try Recoverable for free and safeguard the data you need to get ahead of the curve.

At Deployflow, we view safeguarding your business as a collaborative effort, and we’re dedicated to empowering your organization to thrive amidst the unexpected. Contact our team of experts to learn how we can help you protect your data in the Cloud and create a successful data backup plan. 



Published on March 31, 2024